Identification of the responsible party

Fundación Marina Orth, constituted and existing under the laws of the Republic of Colombia, hereinafter the Foundation, acting as responsible for the processing of personal information, is identified through the following data:

Full name: Marina Orth Foundation

NIT: 900142115-2

E-mail: [email protected]

Phone: +57 4 322 3739

Address: Cl. 10 Sur #50FF-28, Guayabal, Medellin, Colombia

Rights of owners

As the owner of your personal data, you have the right to:

• Access free of charge to the data provided that have been subject to processing.
• Know, update and rectify your information in case of partial, inaccurate, incomplete, fractioned or erroneous data.
• Request proof of the authorization granted.
• File complaints before the Superintendence of Industry and Commerce (SIC) for violations of current regulations.
• To revoke the authorization and/or request the deletion of the data, provided that there is no legal or contractual obligation that prevents their deletion.
• Refrain from answering questions about sensitive data.

These rights may be exercised by sending an e-mail to the following address [email protected]

Procedure for the exercise of rights

The holder or his representative may submit requests, queries or claims related to the processing of his personal data.

The Foundation will respond to requests within the deadlines established in Law 1581 of 2012:

Inquiries: Within ten (10) business days of receipt.

Claims: Within fifteen (15) business days of receipt.

If the request requires more time, the holder will be informed of the reason for the delay and the new response date.

General Provisions

Permanent measures

In the processing of personal data, the Foundation will permanently verify that the right of habeas data is guaranteed to the owners.

Link to politics

Any holder who has a relationship with the Foundation must abide by the Personal Data Processing Policy available at __________________. 

Regulatory compliance

The Foundation will carry out the registration of the databases before the National Registry of Databases (RNBD) in accordance with Decree 090 of 2018 and Decree 1074 of 2015.

Validity and updating

The databases will be kept as long as the contractual relationship with the holder is maintained or as long as their deletion is not requested, provided that there is no legal duty to keep them.

Time of attention

The Marina Orth Foundation will respond to the requests of the holders within the legal deadlines. If the request cannot be resolved within the initial term, the applicant will be informed of the reason and the new deadline for response.

Processing purposes according to type of owner

Beneficiaries

The Marina Orth Foundation will collect, store and use the personal information of beneficiaries for the following purposes:

1. To send communications at a general level.
2. Maintain historical, scientific or statistical records.
3. Generate internal statistics.
4. To comply with the attention of citizens' rights.
5. To manage extraordinary aid from the public administration.
6. Manage social assistance activities.
7. Proof of donation.

Data processing of minors:The protection of their prevailing rights is guaranteed, requiring the authorization of their parents or legal representatives.

Assignment of audiovisual rights:In case of participation in institutional activities, the holder authorizes the use of his image, voice or videos by the means permitted by law, without financial compensation.

Referenced data:If third party data is provided, the holder declares that he/she has their express authorization.

Altruistic donors

The Marina Orth Foundation will collect, store and use donors' personal information for the following purposes:

1. Perform data and reference checks.
2. Perform administrative management activities.
3. Preserving the safety of assets and people.
4. Manage risks or accidents within the facilities.
5. Manage security in all its aspects.
6. Generate internal statistics.
7. Comply with legal requirements for the prevention of money laundering and financing of terrorism.
8. Comply with the legal requirements associated with the formalization of contracts.
9. To comply with the attention of citizens' rights.
10. Control the access and exit of people in the facilities.
11. Ensure safety management at our facilities.
12. To carry out administrative and internal control procedures.
13. Conduct investigations in case of risk situations or security violations.
14. Advance communications or contact via email, SMS, telephone or other means.
15. Advance data update campaigns and information on changes in the processing of personal data.
16. Manage the relationships, rights and duties with the owners.
17. Perform verification of data or references provided with third parties or entities.
18. Applying sanctions associated with non-compliance of any kind.
19. Proof of donation.

Workers

The Marina Orth Foundation will collect, store and use personal information from employees, contractors and applicants for the following purposes:

1. Processing of requirements from entities such as IPS, EPS, ARL.
2. To send or forward information related to the corporate purpose of the organization.
3. Registration in applications and forms of state entities and agencies by legal requirement.
4. Receive and manage requests for products or services, attention to customers (PQR Management).
5. Conduct internal personnel training processes.
6. Perform health risk verification.
7. Perform verification of legal, technical and/or financial requirements.
8. Perform data and reference checks.
9. Perform verification of legal or regulatory compliance.
10. To carry out the selection and promotion of job opportunities.
11. Conduct opinion surveys.
12. To send communications at a general level.
13. Perform profile analysis.
14. Perform administrative management activities.
15. Perform collection and payment activities; manage payroll; generate invoices and accounting compliance.
16. Preserving the safety of assets and people.
17. Maintain historical, scientific or statistical records.
18. Maintain records of compliance/non-compliance with financial obligations.
19. Manage and maintain a history of commercial relationships.
20. Manage risks or accidents within the facilities.
21. Manage education-related products or services (when applicable).
22. Manage security in all its aspects; time control; management of membership in associations or links.
23. Manage the activities associated with personnel management; management of extraordinary aids; management of social and cultural assistance activities.
24. Generate internal statistics; send and share own advertising; compliance in labor and social security matters; management of pensions, subsidies and other benefits; management of labor reinsertion; custody and management of information and databases; among other labor purposes specified in the original list.

Processing of sensitive data and minors:It will be carried out in accordance with the provisions of the law, guaranteeing confidentiality and justification of need.

Assignment of audiovisual rights:Employees authorize the institutional use of images or videos captured during official events or activities.

Commitment to comply:

By filling out the required information, the employee agrees to:

1. Comply with personal data protection guidelines.
2. Maintain strict confidentiality of the information known to them.
3. Report any information security breach or risk.

Visitors

1. Receive and manage requests for products or services (PQR Management).
2. Perform administrative management activities.
3. Manage risks or accidents within the facilities.
4. Manage security in all its aspects.
5. Generate internal statistics.
6. To comply with the attention of citizens' rights.
7. Control the access and exit of people in the facilities.
8. Respond to requests from judicial or administrative authorities.
9. Ensure safety management at our facilities.
10. Conduct investigations in case of risk situations or security violations.
11. Advance communications or contact via email, SMS, telephone or other means.
12. Manage the relationships, rights and duties with the owners.
13. Proof of donation (when applicable).
14. Check in and check out assets, packages, documents or correspondence.
15. Perform the management and administration of the facilities. 

1. Students: 

1. To send or forward information related to the corporate purpose of the organization.
2. Registration in applications and forms of state entities and agencies by legal requirement.
3. Perform health risk verification.
4. Perform data and reference checks.
5. Perform verification of legal or regulatory compliance.
6. To carry out the selection and promotion of job opportunities.
7. Conduct opinion surveys.
8. To send communications at a general level.
9. Perform profile analysis.
10. Perform administrative management activities.
11. Promote and manage job offers (if applicable).
12. Maintain historical, scientific or statistical records.
13. Manage risks or accidents within the facilities.
14. Manage activities associated with workforce onboarding (where applicable).
15. Manage security in all its aspects.
16. Manage sociological and opinion surveys.
17. Manage training activities.
18. Generate internal statistics.
19. Send and share your own advertising.
20. Comply with the provisions of the legal system in force regarding occupational health and safety.
21. Comply with occupational risk management requirements.
22. To comply with the attention of citizens' rights.
23. Control the access and exit of people in the facilities.
24. To provide technical or technological education products or services.
25. To provide secondary education products or services.
26. Respond to requests from judicial or administrative authorities.
27. Ensure safety management at our facilities.
28. Feed the database of candidates to be considered for future opportunities.
29. To carry out administrative and internal control procedures.
30. Conduct investigations in case of risk situations or security violations.
31. Advance communications or contact via email, SMS, telephone or other means.
32. Advance data and information updating campaigns.
33. To advance work and social welfare activities for the protection of minors and for the social promotion of youth.
34. To manage extraordinary aid from the public administration.
35. To manage social and cultural assistance activities; scholarship management; sports activities; management of educational products and services at different levels; among other educational and administrative purposes contained in the original list.

Suppliers or contractors

1. To send or forward information related to the corporate purpose of the organization.
2. Registration in applications and forms of state entities and agencies by legal requirement.
3. Receive and manage requests for products or services, attention to customers (PQR Management).
4. Conduct internal personnel training processes.
5. Perform health risk verification.
6. Perform verification of legal, technical and/or financial requirements.
7. Perform data and reference checks.
8. Perform verification of legal or regulatory compliance.
9. To carry out the selection and promotion of job opportunities.
10. Conduct opinion surveys.
11. To send communications at a general level.
12. Make invitations or appointments for interviews or tests.
13. Perform profile analysis.
14. Perform traditional or digital marketing activities.
15. Perform administrative management activities.
16. Perform collection and payment activities.
17. Promote and manage job offers.
18. Preserving the safety of assets and people.
19. Maintain historical, scientific or statistical records.
20. Maintain records of compliance/non-compliance with financial obligations.
21. Manage and maintain a history of commercial relationships.
22. Manage risks or accidents within the facilities.
23. Manage education-related products or services.
24. Manage the requirements or needs that have been requested or are derived from a business relationship.
25. Manage relationships, rights and duties with suppliers.
26. Manage activities associated with workforce onboarding.
27. Manage security in all its aspects.
28. Manage sociological and opinion surveys.
29. Manage training activities.
30. Generate internal statistics.
31. Send and share your own advertising.
32. Comply with the provisions of current legislation on labor and social security matters, among others, applicable to former or current employees.
33. Comply with the provisions of the legal system in force regarding occupational health and safety.
34. Comply with legal requirements for the prevention of money laundering and financing of terrorism.
35. Comply with the legal requirements associated with the formalization of contracts.
36. Comply with the requirements for the payment of social benefits.
37. Comply with occupational risk management requirements.
38. Comply with the requirements associated with labor relations and working conditions.
39. To comply with the attention of citizens' rights.
40. Control the access and exit of people in the facilities.
41. Provide technical or technological education products or services (if applicable).
42. Provide secondary education products or services (if applicable).
43. Ensure safety management at our facilities.
44. Feed the database of candidates to be considered for future opportunities.
45. To carry out administrative and internal control procedures.
46. Conduct investigations in case of risk situations or security violations.
47. Advance communications or contact via email, SMS, telephone or other means.
48. Advance data update campaigns and information on changes in the processing of personal data.
49. Manage cultural activities.
50. Manage the activities developed as an NGO.
51. To carry out data marketing activities within the principles of the Law.
52. Manage special education products or services.
53. To provide informal education products or services.
54. To provide secondary education products or services.
55. To provide non-formal education products or services.
56. To provide preschool education products or services.
57. To provide educational or similar products or services.
58. To grant and manage permits, licenses and legal or regulatory authorizations.
59. Carry out loyalty-building activities.
60. Carry out inventory control activities.
61. Manage the relationships, rights and duties with the owners.
62. Generate invoices.
63. Comply with the economic and accounting duties of the organization.
64. Comply with the requirements associated with fiscal management.
65. Comply with tax management and collection requirements.
66. Establish and maintain commercial relations with foreign countries.
67. Provision of public services (when applicable).
68. Define or advance social actions.
69. To carry out safety and social protection inspection and control activities.
70. Comply with the declaration and payment of social security contributions.
71. To provide social services to people with disabilities.
72. To advance the custody and management of information and databases.
73. To provide consulting, advisory and related services.
74. Perform verification of data or references provided with third parties or entities.
75. To formalize adjustments or payment agreements.

Strategic Allies: 

8. Receive and manage requests for products or services, attention to customers (PQR Management).
9. Perform data and reference checks.
10. Perform verification of legal or regulatory compliance.
11. To send communications at a general level.
12. Perform administrative management activities.
13. Manage security in all its aspects.
14. Generate internal statistics.
15. Comply with legal requirements for the prevention of money laundering and financing of terrorism.
16. Comply with the legal requirements associated with the formalization of contracts.
17. Respond to requests from judicial or administrative authorities.
18. Advance communications or contact via email, SMS, telephone or other means.
19. Comply with the economic and accounting duties of the organization.
20. To advance the custody and management of information and databases.
21. Applying sanctions associated with non-compliance of any kind.
22. Proof of donation.

Contact channel

For the exercise of your rights or queries related to the processing of personal data, you can contact us through:

E-mail: [email protected]

Phone: +57 4 322 3739

Acceptance

The signature and/or completion of the format or form to which this privacy notice and authorization is attached shall be understood as an unequivocal manifestation that you, as the owner of the personal data, grant your consent to the Marina Orth Foundation for the processing of your personal information in accordance with the purposes previously indicated.

You also declare that this authorization was informed and presented to you before providing your data, and that you give it freely, expressly and voluntarily after having read it in its entirety.